Print QA reminder: complete INVOICE_PRINT_QA.md before distributing a PDF or client-facing copy.
Hold reason: placeholder review, print preview, and approval storage must be logged before release.
Invoice
Replace every bracketed placeholder with reviewed business and client details before sending.
Invoice number: INV-0001
Issue date: YYYY-MM-DD
Due date: YYYY-MM-DD
Status: Awaiting payment
From
[Your business name]
[Business billing address]
[Billing contact email]
[Tax/VAT ID if applicable after advisor review]
Bill To
[Client company]
[Client billing address]
[Client billing email]
[Client reference or purchase order]
Line Items
| Description | Qty | Unit Price | Total |
|---|---|---|---|
| Project milestone, consulting package, or product order | 1 | 1,000.00 USD | 1,000.00 USD |
Stablecoin Payment Instructions
Accepted asset: [Approved stablecoin, for example USDC or USDT]
Network: [Approved network name]
Wallet address: [Your approved receiving wallet address]
Payment reference: [Invoice number]
Sender pays network fees. Please send only the approved asset on the approved network. Unsupported network transfers may be delayed or unrecoverable.
Pre-Send Safety Checklist
- Confirm every bracketed placeholder has been replaced or intentionally removed.
- Verify the receiving wallet address and network from an approved internal source.
- Do not include private keys, seed phrases, passwords, API secrets, or live wallet credentials.
- Confirm who reviewed the final invoice and where that approval is recorded.
- Confirm payment, refund, tax, and compliance wording has been reviewed for the business context.
Payment Record
Transaction hash: [Paste hash after payment]
Date received: YYYY-MM-DD
Amount received: [Stablecoin amount]
Network fee: [Fee amount and asset]
Confirmation note: [Gateway paid status or internal review note]
Accounting Notes
Exchange-rate source: [Gateway, exchange, or pricing source]
USD value at receipt: [Amount used for bookkeeping]
Settlement: [Held, converted to fiat, or transferred to treasury wallet]
Exception status: [None, underpaid, overpaid, duplicate, refund pending, or other]
Educational template only. Not legal, tax, investment, compliance, or payment processing advice. Adapt payment terms, tax language, and compliance notes with qualified professional guidance for your jurisdiction.